VIRTUAL ACTIVITY – ONE-TO-ONE AGENDAS

Slide10

INTRODUCTION

In this session, participants will work on how to create an agenda for their one-to-one meetings.

DURATION (ESTIMATED)

  • 30-minutes

LEARNING OBJECTIVES

After going through this session, participants will be able to

  • Create a one-to-one meeting agenda that works for both the manager and team member.

WORKBOOK

  • Yes

PREPARATION

  • None

PREREQUISITES

  • Participants should know what one-to-one meetings are and their purpose.

FACILITATION GUIDE

  • Introduce the activity by sharing the learning objective with them. Display the slide titled – LEARNING OBJECTIVE.

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  • After displaying the slide, tell them that:
    • A necessary part of any one-to-one meeting is an agenda.
    • In this session, we will explore how to create an agenda that works for both you and your team members.
    • We will start by identifying the top three items you would put on your one-to-one meeting agenda.
  • Next, tell each of them to reflect on agenda items for one-to-one meetings with their team members and write in the chat window the top three discussion items that would be on the agenda.
  • Allow them to do the chat activity for 3-minutes.
  • As they write their answers in the chat window, read through them quietly so you don’t distract them.
  • When the three minutes is up, stop them and read out what they wrote while acknowledging each person.
  • Pick out the most common three agenda items from what they wrote (if you can) and talk about them.
  • After that direct everyone to the section in their workbook’s titled – SAMPLE AGENDA ITEMS. Let them know that it’s a sample list of the kinds of items that people put on their one-to-one meeting agendas.

sample agenda items

  • Mention any agenda items they wrote in the chat window that is similar to what is on the SAMPLE AGENDA ITEMS.
  • Next, you want them to read a one-to-one conversation between Kojo and Bernice in the section of their workbooks titled – WHAT SHOULD WE TALK ABOUT TODAY?
  • Put them into pairs to read the conversation and then answer the questions afterward. They will have 10-minutes for the activity.

 

sample agenda items

 

sample agenda items

  • Use the ‘breakout rooms’ feature to put them in pairs and let them do the activity.
  • After 10-minutes, stop them and bring everyone back to the main room.
  • Next, ask each person to tell you one advantage of collaborative agenda setting and listen to them all.
  • Then ask them for disadvantages. This time don’t ask everyone to answer but let people who want to answer do so and listen to them.
  • You can also contribute that the only disadvantage that you can think of is that it will take longer which is not really a disadvantage.
  • After their answers, thank them again for doing the activity and then display the slide titled – FOUR THINGS ABOUT AGENDAS.


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  • The information will display automatically on the slide. Allow them to read the information, don’t present it to them.
  • When they finish reading, ask if they need any clarification about anything on the slide. If they do need clarification, you can use the supporting notes below.

sample agenda items

  • After giving them the clarification, direct them to the section in their workbooks titled – SAMPLE AGENDA TEMPLATE.

sample agenda items

  • Let them know that the template is just a sample. There are different types of agenda templates and if they do a web search for one-to-one agenda templates, they will come across many examples.
  • Give them 2-minutes to read through the template and afterwards ask them for any questions and / or comments they may have. Respond to any comments or questions appropriately.
  • After that, move on to review what was discussed during the session.
  • Tell them that:
    • During this session we discussed one-to-one meeting agendas.
    • We looked at the top three items you would put on your agenda.
    • We saw an example of agenda items.
    • We discussed a scenario where an agenda was created collaboratively and four things about agendas
    • And I shared with you a sample agenda template which is just one of many templates that people use.
  • After that, end the session.

This is the end of the session.

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